The group is to convene an A.G.M. within five months of the end of each financial year.
(1) The business of the A.G.M. is:
(a) to confirm the minutes of the preceding A.G.M. and of any intervening general meeting whose minutes had not been confirmed;
(b) to receive reports from the committee on the group’s activities during the preceding financial year;
(c) to elect the convenor and other members of the committee;
(d) to appoint the public officer;
(e) to receive and consider the statement of accounts and reports required to be submitted to members pursuant to subsection 73(1) of the Act.
(1) An A.G.M. is to be specified as such in the notice convening it.
(1) The committee may convene a general meeting whenever it thinks fit.
(2) A member or members may require a general meeting to be held.
(3) Any requisition must:
(a) state the purpose(s) of the meeting;
(b) be signed by the member or members making the requisition;
(c) be lodged with the secretary.
(1) A requisition may consist of a single document or several documents in a similar form, each signed by one or more of the members making the requisition.
(2) If the committee fails to convene a general meeting within four weeks of the date on which a requisition for such a meeting is lodged with the secretary, any one or more members making the requisition may convene a special general meeting to be held not more than eight weeks after the date of the requisition.
(3) A special general meeting will comply as nearly as practicable with the arrangements for general meetings.
(1) At least 14 days before the holding of a general meeting the secretary must arrange delivery of a notice specifying its place, date and the nature of business to be transacted.
(2) Where the nature of the business proposed to be dealt with at a general meeting requires special resolution, the secretary must, at least 21 days before the date fixed for the general meeting, have a notice delivered to each member specifying the intention tp propose the special resolution in addition to the matter required under subrule (1).
(3) A member desiring to bring any business before a general meeting may give notice of it in writing to the secretary who will include it in the notice convening the meeting.
(1) Five members present in person constitute a quorum.
(2) If within half an hour after the appointed time for the commencement of a general meeting a quorum is not present, the meeting stands adjourned until a time, place and date to be fixed.
(3) At an adjourned meeting a quorum is deemed to be three members.
The convenor or, if absent, any other member elected by the committee may preside at a general meeting.
(1) Questions arising at general meetings are determined by a majority of votes. Proxy voting is not permitted.
(2) In the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.