The committee, subject to the Act, the Regulations, this constitution, and to any resolution passed by the group in a general meeting, controls and manages the affairs of the group.
(1) The committee consists of a minimum of six people elected pursuant to subrule 12(3).
(2) The office bearers of the group are – convenor, treasurer, secretary, and holders of such other positions as are nominated from time to time.
(3) The convenor and other members of the committee are to be elected at each annual general meeting in such a manner as the committee directs.
(4) Subject to these rules, all members of the committee hold office until the conclusion of the A.G.M. following their election but are eligible for re-election.
(5) The committee may co-opt additional members for particular purposes and periods.
(1) The committee is to appoint a secretary.
(2) The secretary is to record, or cause to be recorded, the minutes of committee meetings and general meetings.
(3) Minutes of a meeting are to be confirmed at the next meeting.
(1) The committee is to appoint a treasurer.
(2) The treasurer is to:
(a) collect and receive all monies due to the group and make payments authorised by the group;
(b) keep correct accounts showing the project’s financial affairs with details of receipts and expenditure.
(1) A committee member resigns, and any office held falls vacant, by advising the convenor in writing, or in the case of the convenor by advising the secretary in writing.
(2) A committee member is deemed to have resigned and any office held by that person falls vacant if he or she fails to attend three consecutive meetings without tendering an apology.
(3) Where a casual vacancy occurs interested members may nominate themselves for the position.
(4) If the number of nominations exceeds the places available the member(s) will be determined by vote.
A member of the committee dissatisfied with the actions of any other member may call a special meeting of the committee so that the matter may be resolved.
(1) The committee must meet at least three times each calendar year.
(2) The secretary must give 48 hours notice of a meeting either orally or in writing.
(3) Notice of a meeting must specify the nature of the business. Other business may not be transacted without the agreement of a majority of all members of the committee.
(4) Any four members of the committee constitute a quorum for a meeting.
(1) Questions arising at meetings of the committee are determined by a majority of votes of members at the meeting. Proxy voting is not permitted.
(2) In the event of an equality of votes on any question, the person presiding may exercise a second or casting vote.